Opportunity Information: Apply for 1FY22
The Annual Program Statement (Funding Opportunity Number 1FY22) is a discretionary grant opportunity from the U.S. Department of State, U.S. Mission to Sudan (CFDA 19.022) focused on education-related programming that helps strengthen ties and mutual understanding between the people of the United States and Sudan. The embassy invites partnerships with organizations, universities, and individuals, and emphasizes that U.S. government grants are formal legal agreements with specific compliance, documentation, and reporting responsibilities. Applicants are directed to find announcements and application instructions on the embassy website and on Grants.gov, where the full funding notice explains how to submit a competitive proposal.
Funding is relatively small-scale and competitive, with an award ceiling of $25,000 and an expectation of around 8 awards. The opportunity was created on January 31, 2022, with an original closing date of September 30, 2022. Eligibility includes individuals (and, as described in the narrative guidance, organizations and universities may also participate depending on the specific announcement). The embassy notes that it may issue opportunities in several formats, such as a Notice of Funding Opportunity (NOFO), an Annual Program Statement (APS), or a Statement of Interest, each of which lays out the project concept sought, estimated funding levels, application requirements, submission instructions, and points of contact for questions.
A major theme of the announcement is helping applicants understand the full grant life cycle, which the embassy breaks into four phases: pre-award, award, post-award, and closeout. In the pre-award phase, applicants prepare and submit proposals that clearly describe activities and present realistic budgets without unnecessary or unreasonable costs. Some applicants, particularly organizations, may need to complete registrations in the System for Award Management (SAM.gov), including obtaining a Unique Entity Identifier (UEI) and an NCAGE code. These registrations are free but can take time, so the embassy recommends starting early. The guidance also clarifies that individuals applying in their personal capacity do not need SAM-related registrations. After submission, the embassy may follow up to request clarifications, propose adjustments, or ask for additional documentation (such as financial records) before making a final selection based on the criteria published in the original announcement.
In the award phase, the selected applicant receives the official written award documents and becomes connected with the embassy staff who manage different aspects of the grant. The Grants Officer (GO) is the only official who can legally sign the award, approve payments, and authorize changes to the grant. A Grants Officer Representative (GOR) may be assigned to monitor progress and serve as the main program contact, while a Financial Management Officer processes payments. The embassy highlights that awards can take different forms, including standard grants (recipient leads implementation), cooperative agreements (more embassy involvement in program activities), and fixed amount awards (fully negotiated upfront with a set cost and typically no financial reporting). The award document specifies which type applies, and recipients are strongly advised not to spend any funds or start activities until the signed award is in hand. Recipients are also expected to read and understand the award terms and conditions, confirm key details like the approved budget (if applicable), the start and end dates, required deliverables, and reporting deadlines, and raise questions early if anything is unclear.
The post-award phase covers implementation and ongoing compliance. During this period, recipients carry out the approved activities, request payments as allowed, track expenditures, submit required reports, and monitor progress against the agreed plan. The embassy stresses that recipients cannot make certain changes unilaterally; some actions require advance written approval from the Grants Officer, such as hiring key program staff, changing major activities, or altering the overall direction of the project. If problems arise, including delays or difficulty meeting reporting requirements, recipients are expected to inform the GO or GOR promptly so that solutions can be discussed, which may include modifications like a no-cost extension when appropriate. The embassy also signals that oversight is part of the partnership, and it may request additional information or conduct site visits to review financial systems and observe program activities to ensure the project is being implemented responsibly and effectively.
Finally, the closeout phase begins when the grant performance period ends. At that point, recipients must stop initiating grant-funded activities and avoid spending additional funds beyond the authorized period. Closeout requires submission of all final reports, generally due within 90 days after the end date, with the exact required reports confirmed in the award documents. The closeout process is also framed as a learning opportunity for both the embassy and the recipient, reviewing what worked well and what could be improved in future projects, while ensuring all administrative and program responsibilities have been fully met.Apply for 1FY22
- The Department of State, U.S. Mission to Sudan in the education sector is offering a public funding opportunity titled "Annual Program Statement" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.022.
- This funding opportunity was created on Jan 31, 2022.
- Applicants must submit their applications by Sep 30, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $25,000.00 in funding.
- The number of recipients for this funding is limited to 8 candidate(s).
- Eligible applicants include: Individuals.
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Frequently Asked Questions (FAQs)
What is this funding opportunity?
This is the Annual Program Statement (APS) under Funding Opportunity Number 1FY22, a discretionary grant opportunity from the U.S. Department of State, U.S. Mission to Sudan (CFDA 19.022). It focuses on education-related programming intended to strengthen ties and mutual understanding between the people of the United States and Sudan.
What kinds of projects does the APS support?
Based on the information provided, the APS supports education-related programming that advances mutual understanding and strengthens ties between the United States and Sudan. Specific project concepts and requirements are laid out in the published announcement format used (for example, a NOFO or APS posting).
Who can apply?
Eligibility includes individuals. The guidance also indicates the embassy invites partnerships with organizations and universities, and that eligibility can vary depending on the specific announcement connected to the opportunity.
Where do I find the official announcement and application instructions?
Applicants are directed to the U.S. Embassy website and to Grants.gov, where the full funding notice explains how to submit a competitive proposal and includes the submission instructions.
How much funding is available per award?
The award ceiling is $25,000, indicating the maximum amount expected for a single award under this opportunity.
How many awards are expected?
The opportunity notes an expectation of around 8 awards.
Is this funding competitive?
Yes. The guidance describes the funding as relatively small-scale and competitive, with final selections made based on criteria published in the original announcement.
When was the opportunity posted and when did it close?
The opportunity was created on January 31, 2022, and had an original closing date of September 30, 2022.
What formats might the embassy use to announce funding opportunities?
The embassy may issue opportunities in several formats, including a Notice of Funding Opportunity (NOFO), an Annual Program Statement (APS), or a Statement of Interest. Each format describes the project concept sought, estimated funding levels, application requirements, submission instructions, and points of contact.
What is meant by the "grant life cycle" in this opportunity?
The embassy describes the grant life cycle in four phases: pre-award, award, post-award, and closeout. The guidance emphasizes that applicants and recipients should understand expectations across all four phases, including compliance, documentation, and reporting responsibilities.
What should a strong proposal include in the pre-award phase?
In the pre-award phase, applicants prepare and submit proposals that clearly describe activities and present realistic budgets. The guidance specifically warns against including unnecessary or unreasonable costs.
Do applicants need to register in SAM.gov to apply?
Some applicants, particularly organizations, may need to complete registrations in the System for Award Management (SAM.gov), including obtaining a Unique Entity Identifier (UEI) and an NCAGE code. These registrations are free but can take time, so starting early is recommended.
Do individuals applying in their personal capacity need SAM.gov registration, a UEI, or an NCAGE code?
No. The guidance explicitly clarifies that individuals applying in their personal capacity do not need SAM-related registrations.
Are SAM.gov, UEI, and NCAGE registrations paid services?
No. The guidance states these registrations are free, though they can take time to complete.
What happens after I submit an application?
After submission, the embassy may follow up to request clarifications, propose adjustments, or ask for additional documentation (including financial records) before making a final selection based on the criteria in the original announcement.
Who makes the final award decision and what is it based on?
The selection is made based on the criteria published in the original announcement. The embassy may request additional information before finalizing selections.
What is the Grants Officer (GO), and why is that role important?
The Grants Officer (GO) is the only official who can legally sign the award, approve payments, and authorize changes to the grant. This means formal approvals and modifications must come from the GO in writing.
What is a Grants Officer Representative (GOR)?
A Grants Officer Representative (GOR) may be assigned to monitor progress and serve as the main program contact for day-to-day programmatic matters during implementation.
Who processes payments?
The guidance notes that a Financial Management Officer processes payments.
What types of award instruments might be used?
Awards may take different forms, including:
- Standard grants, where the recipient leads implementation
- Cooperative agreements, where the embassy has more involvement in program activities
- Fixed amount awards, which are fully negotiated upfront with a set cost and typically no financial reporting
The signed award document specifies which type applies.
Can I start my project or spend funds before I receive the signed award?
No. The guidance strongly advises recipients not to spend any funds or start activities until the signed award is in hand.
What should I review right away if selected for an award?
Recipients are expected to read and understand the award terms and conditions and confirm key details such as the approved budget (if applicable), start and end dates, required deliverables, and reporting deadlines. If anything is unclear, recipients are encouraged to ask questions early.
What are my responsibilities during the post-award phase?
During post-award implementation, recipients carry out approved activities, request payments as allowed, track expenditures, submit required reports, and monitor progress against the agreed plan while meeting compliance, documentation, and reporting responsibilities.
Can I change the project plan after the award is issued?
Not unilaterally. The guidance explains that certain changes require advance written approval from the Grants Officer, such as hiring key program staff, changing major activities, or altering the overall direction of the project.
What should I do if my project is delayed or I am struggling to meet reporting requirements?
You are expected to inform the GO or GOR promptly so solutions can be discussed. The guidance notes this may include modifications such as a no-cost extension when appropriate.
What kind of oversight should recipients expect?
The embassy describes oversight as part of the partnership and may request additional information or conduct site visits to review financial systems and observe program activities to ensure the project is implemented responsibly and effectively.
What happens at the end of the grant (closeout phase)?
Closeout begins when the grant performance period ends. At that point, recipients must stop initiating grant-funded activities and avoid spending additional funds beyond the authorized period. Recipients must submit all final reports as required by the award documents.
When are final reports due?
The guidance indicates final reports are generally due within 90 days after the end date, with the exact required reports confirmed in the award documents.
Why does the embassy emphasize that grants are legal agreements?
The embassy emphasizes that U.S. government grants are formal legal agreements with specific compliance, documentation, and reporting responsibilities. This framing is intended to help applicants and recipients understand expectations throughout the full grant life cycle.
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